Sponsors not previously Q-coded will be provided an AF Form 4380, Special Needs Screener, when notified of a prospective assignment.
When a Q-coded sponsor is identified for reassignment, or when any active duty Air Force family is projected for OCONUS relocation, the Family Member Relocation Clearance process is initiated as soon as possible after the projected assignment notification.
Failure to report known conditions before relocation may result in subsequent administrative action and/or Early Return of Dependents, so it is important for the Airman to carefully consider family members’ needs when completing AF Form 4380 and AF Form 1466.
The FMRC Coordinator at the MTF Exceptional Family Member Program-Medical office reviews these forms and advises sponsors and families about any additional documentation needed to authorize travel. The FMRCC can also advise on procedures when sponsors and family members are geographically separated.