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Relocation Steps

As soon as an active duty sponsor is identified for a potential PCS, the Family Member Relocation Clearance process begins.

  • STEP 1
    • If the sponsor is not previously Q-coded, it begins with AF Form 4380, Special Needs Screener.
    • If the sponsor is Q-coded, or if the proposed travel is for accompanied relocation to an OCONUS site, the sponsor must complete AF Form 1466 to initiate the FMRC process.
    • Orders will not be issued until the FMRC process is completed.
  • STEP 2
    • If there are needs identified, or if travel is projected to an OCONUS location, the sponsor must first complete AF Form 1466, specifying which family members are requesting travel and what medical and/or educational concerns are already known.
    • The military treatment facility will conduct family member interviews and review records and data for all family members requesting travel.
    • Depending on the nature of the identified needs and the projected location, several different medical, educational and community resources may be consulted to ensure all needs can be met prior to travel.
  • STEP 3
    • AF Form 1466D, Dental Health Summary, DD Form 2792, Family Member Medical Summary, and/or DD Form 2792-1, Special Education/Early Intervention Summary, may also be requested for each family member planning to travel, regardless of prior enrollment in Exceptional Family Member Program.
      • These forms must be completed by qualified medical and education personnel.
      • Using these forms, the gaining facility can review current medical and educational needs of family members to determine if they meet EFMP criteria, and to determine if relocation to the projected location is safe, appropriate, and recommended.
  • STEP 4
    • Once the appropriate review authorities have been consulted, the losing base FMRC Coordinator documents the recommendations and advises the family further.
      • If travel is recommended, orders are issued; if travel is not recommended, additional steps are taken to determine if the sponsor wishes to go unaccompanied or to request a different assignment.
      • Sponsors are strongly cautioned against taking family members at their own expense to locations where medical or educational services are inadequate to support known needs because of the potential for financial hardships, excessive travel distances, language barriers, etc.
      • Willful violation of the clearance process may result in disciplinary action.